Compliance Gen

COMPLIANCE GENERAL INDUCTION

CONTRACT AGREEMENT DRAFTING AND REVIEW

Contract Agreement drafting and review is a major exercise in the business. This process ensures that:

  • The business is not exposed to risk of any kind;
  • All terms and conditions required for smooth and hitch free running of a contract are accurately and clearly stated and no condition is omitted;
  • There are no errors in contracts between the company and prospecting clients or existing clients;
  • All insurances related to the contracts are checked against the value of the contract to ensure the company is not exposed to financial risk

RISK REVIEW

  • Business and Departmental risks are being reviewed annually to ensure that all possible risks the company can encounter at any point during the business year are prevented;
  • Reviews are carried out with each Head of Department (HOD) to ensure that they are fully aware of the threats that could affect their department operations. Every HOD ensures that this is communicated with their team members to ensure that these risks are avoided;
  • This is a necessary process in the business which is coordinated and monitored by the Compliance Manager.

POLICY DEVELOPMENT & ENFORCEMENT

  • Compliance Department develops policies for the business and ensures that they are adequately followed through by individuals in the business system.
  • There is the need for proper checks and controls in the business environment which requires policies to be implemented and executed. Compliance department is the check and control in this situation where the department ensures that all parties involved follow due process in whatever activity carried out by or on behalf of the company.
  • Policies developed are monitored by the Compliance Manager with full compliance with the ISO standard.

INCIDENT MANAGEMENT

 

  • Whenever incidences occurs in the business, incidence form is filled and sent to the compliance department & immediate line manager to notify them via email.
  • When this is done, compliance will investigate using all the available internal resources including interview when required.
  • Report is made and investigation closed out by sending the report to HR and management for their decision.

           Note: when incidence are security, theft & undue access related, investigation is done with the security department.

FINANCIAL CONTROL

  • Before payments are made to vendors by the Finance Department, all documents necessary for such payments are reviewed and accurate
  • It is important that all documents required for vendor payments are made available to ensure that there are no errors or situations here vendors are paid or services yet to be rendered.
  • Documents are submitted by Finance Department and these documents are scrutinised to ensure the are complete and have accurate content 
  • It is also important that all sites operate according to their budget to ensure that the